Maximizing Your AV Procurement with Washington State DES Contracts

For public sector organizations in Washington State, audiovisual (AV) needs are becoming more critical than ever. From creating collaborative meeting spaces to ensuring accessibility for all citizens, AV technology is an integral part of government operations, education, and nonprofit services. Fortunately, Washington State’s Department of Enterprise Services (DES) offers a streamlined procurement process through its Audiovisual Solutions Master Contract (#03418).

Avidex, a leader in AV integration, is proud to be an awarded vendor on this contract, making AV procurement easier, faster, and more cost-effective for public sector entities.

Why Use the DES Audiovisual Contract?

Navigating the complexities of procurement for high-quality AV solutions can be daunting. The DES contract simplifies this process by offering pre-negotiated pricing, vetted vendors, and compliance with state procurement policies. Here are some key advantages:

1. Streamlined Purchasing Process
   By using the DES Audiovisual Solutions Contract, agencies can skip the time-consuming process of issuing individual RFPs. The contract is already compliant with competitive bidding requirements, reducing both risk and administrative effort. You simply choose a vendor like Avidex and reference DES Contract No. 03418 in your documentation.

2. Access to a Wide Range of Services
   The DES contract covers an extensive array of AV services, including general equipment, control panels, room design, installation, ongoing support, and accessibility solutions like induction loop hearing systems​(

   Whether your organization needs AV integration for conference rooms, classrooms, or large-scale command centers, the DES contract ensures you have access to the right solutions.

3. Leverage the Collective Power of Pre-Negotiated Pricing
   Public agencies often face tight budgets, but the DES contract allows you to benefit from collective purchasing power. This means you can access competitive pricing for the latest AV technology without sacrificing quality. For instance, Avidex’s expertise in audiovisual design and installation can provide cost-effective solutions while delivering high performance.

How Avidex Can Help Maximize Your Audiovisual Investment

As a trusted vendor on the DES contract, Avidex brings decades of experience and innovation to the table. Here’s how working with Avidex can optimize your AV procurement:

Tailored AV Solutions for Public Sector Needs

Avidex specializes in providing solutions that meet the unique needs of government, education, and nonprofit sectors. Whether it’s designing AV setups for public meetings, enhancing remote collaboration, or creating accessible spaces with cutting-edge technology, Avidex can customize solutions to meet your mission​

Expert Installation and Ongoing Support

Procuring AV equipment is just the first step; ensuring it works seamlessly is where Avidex excels. Avidex’s team of certified professionals handles everything from system design to installation and offers ongoing support to ensure your AV systems are always functioning optimally​

Compliance and Peace of Mind

One of the primary challenges of public sector procurement is ensuring compliance with various regulations. The DES contract ensures all transactions meet state requirements, and Avidex, as a vetted vendor, provides peace of mind that every project will be handled with transparency and accountability.

Who Can Use the DES Contract?

This contract is available to a wide range of entities, including:

• Washington state and local agencies
• Public K-12 schools and higher education institutions
• Tribal governments
• Qualifying nonprofits

Get Started with Avidex and DES Today

Whether you’re planning a new AV installation or looking to upgrade your current systems, the DES Audiovisual Solutions Master Contract offers a powerful, simplified procurement process.

Maximize your investment in AV technology with the confidence that comes from working with a trusted partner like Avidex under the Washington State DES contract.

Contact Avidex today to discuss how their tailored AV solutions can enhance your organization’s capabilities while taking full advantage of the benefits the DES contract provides.